Privacy Policy
The Employer Edit Inc. is committed to protecting the privacy of our customers and website visitors. This Privacy Policy explains what personal information we collect, how we use it, who we share it with, and what rights you have in relation to your information.
By using our website or purchasing our products, you agree to the collection and use of your information as described in this policy.
1. Who We Are
The Employer Edit Inc. is a corporation registered in Alberta, Canada. We sell digital HR documentation products for Canadian small business owners through our website at theemployeredit.ca.
For any privacy-related questions or requests, please contact us at info@theemployeredit.ca.
2. What Information We Collect
Information you provide directly:
• Your name and email address when you make a purchase
• Your billing address if required by our payment processor
• Any information you voluntarily provide when you contact us by email
Information collected automatically:
• Browser type, device type, and operating system
• Pages visited on our website, time spent on those pages, and referring URLs
• IP address and general geographic location (country or city level)
• Cookies and similar tracking technologies as described in Section 6
Information we do not collect:
• We do not store your payment card details. All payment processing is handled by our third-party payment processor and is subject to their privacy policy.
• We do not collect sensitive personal information such as health data, government identification numbers, or financial account details beyond what is necessary to process your purchase.
3. How We Use Your Information
We use the personal information we collect for the following purposes:
• To process and fulfill your purchase and deliver your digital products
• To send you a receipt and order confirmation
• To respond to questions, requests, or complaints you submit to us
• To send you occasional product updates or promotional emails, which you may opt out of at any time
• To improve our website and understand how visitors use it
• To comply with applicable legal obligations
• To detect and prevent fraud or other unauthorized activity
We will not use your personal information for any purpose that is incompatible with the purposes listed above without first obtaining your consent.
4. Legal Basis for Processing
We process your personal information on the following legal bases:
• Contract: Processing your name, email, and billing details is necessary to fulfill your purchase and deliver your products.
• Legitimate interests: We may use automatically collected data to improve our website and business operations, where this does not override your privacy rights.
• Consent: Where we send you marketing emails, we do so based on your consent, which you may withdraw at any time.
• Legal obligation: We may process your information where required to comply with applicable law.
5. Who We Share Your Information With
We do not sell your personal information. We may share your information with the following categories of third parties only to the extent necessary to operate our business:
• Payment processors: We use a third-party payment processor to handle transactions. Your payment information is provided directly to them and is governed by their privacy policy.
• Website and store platform: Our website is hosted on a third-party platform (Wix) which may collect standard website analytics data. Their privacy practices are governed by their own privacy policy.
• Email service providers: If we send you transactional or marketing emails, we use a third-party email service to do so.
• Analytics providers: We may use tools such as Google Analytics to understand website traffic. This data is aggregated and does not personally identify you.
• Legal authorities: We may disclose your information if required to do so by law, court order, or government authority.
All third-party service providers we use are required to handle your information in a manner consistent with applicable privacy law.
6. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to improve your experience and understand how our site is used. Cookies are small text files stored on your device when you visit a website.
We use the following types of cookies:
• Essential cookies: Required for the website to function properly, including maintaining your session during a purchase.
• Analytics cookies: Used to understand how visitors interact with our website so we can improve it. This data is aggregated and anonymous.
• Marketing cookies: May be used to show you relevant advertising on other platforms. You may opt out of these through your browser settings or through opt-out tools provided by advertising networks.
You can control cookies through your browser settings. Disabling certain cookies may affect the functionality of our website. By continuing to use our website, you consent to our use of cookies as described above.
7. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law.
• Purchase records and associated contact information are retained for a minimum of 7 years to comply with Canadian tax and accounting requirements.
• Email marketing preferences and opt-out records are retained indefinitely to ensure we honour your preferences.
• Website analytics data is retained in accordance with the retention policies of our analytics providers.
• If you request deletion of your personal information, we will delete it to the extent we are not required to retain it by law.
8. Your Privacy Rights
Under the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation, you have the following rights in relation to your personal information:
• Right of access: You may request a copy of the personal information we hold about you.
• Right to correction: You may request that we correct any inaccurate or incomplete personal information.
• Right to withdrawal of consent: Where we process your information based on consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing before withdrawal.
• Right to erasure: You may request that we delete your personal information, subject to our legal retention obligations.
• Right to complain: If you believe we have handled your personal information improperly, you have the right to file a complaint with the Office of the Privacy Commissioner of Canada at priv.gc.ca.
To exercise any of these rights, please contact us at info@theemployeredit.ca. We will respond to your request within 30 days.
9. Data Security
We take reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include secure socket layer (SSL) encryption for data transmitted through our website and limiting access to your personal information to those who need it to perform their job functions.
No method of transmission over the internet or electronic storage is completely secure. While we use commercially reasonable means to protect your information, we cannot guarantee absolute security. In the event of a data breach that poses a real risk of significant harm to you, we will notify you and the Office of the Privacy Commissioner of Canada as required by law.
10. International Data Transfers
Our website is operated from Canada and is primarily intended for Canadian users. However, some of our third-party service providers (including our payment processor, website platform, and analytics tools) may process your data in other countries, including the United States. When your information is transferred outside Canada, it may be subject to the laws of the country where it is processed.
By using our website, you acknowledge and consent to the transfer of your information to countries outside Canada where our service providers operate.
11. Children's Privacy
Our website and products are intended for use by adults aged 18 and older who are purchasing on behalf of a business. We do not knowingly collect personal information from anyone under the age of 18. If we become aware that we have collected personal information from a minor, we will take steps to delete it promptly.
12. Links to Other Websites
Our website may contain links to third-party websites. This Privacy Policy applies only to our website and products. We are not responsible for the privacy practices of any third-party websites and encourage you to review their privacy policies before providing any personal information.
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make changes, we will update the date at the top of this page. We encourage you to review this policy periodically. Your continued use of our website after any changes constitutes your acceptance of the updated policy.
14. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
The Employer Edit Inc.
Alberta, Canada
theemployeredit.ca
We will respond to all privacy-related inquiries within 30 days of receipt.